Project Assistant

Our Mission, Your Success:

We connect professionals with top U.S. start-ups, helping talented individuals build successful careers. Our goal is to create exclusive career opportunities while attracting, retaining, and developing the best talent.

Our Client, Your Impact!

Our well-funded U.S. client is a leading IT services team trusted by growing businesses. They deliver flexible, needs-driven support that streamlines operations and improves employees’ day-to-day work through technology.

Responsibilities:

• Own daily operational inbox management, triaging requests, prioritizing urgent items, and escalating issues to keep workflows moving without delays
• Prepare and manage insurance documentation, ensuring accuracy, completeness, and on-time delivery to support active projects
• Coordinate equipment procurement, placing orders, tracking delivery status, and resolving issues that may impact schedules
• Coordinate scheduling for job sites and walkthroughs, aligning clients, internal teams, and vendors across changing timelines
• Support Tier 1 and Tier 2 quoting, preparing basic estimates and escalating complex requests as needed
• Manage operational expenses and company card activity via Ramp.

Requirements:

• Bachelor’s degree in Business Administration, Operations, Communications, or a related field.
• 3+ years of experience in operations coordination, administrative support, or customer-facing roles.
• Fluent in English (spoken and written)
• Ability to multitask and context-switch effectively in a fast-paced, high-pressure environment.

Other Details:

• Working Hours: 6:00 PM - 2:00 AM (Prishtina, Tirana, Skopje time)
• Private health insurance
• Access to top-quality office equipment provided by the company

We are looking for individuals who:

• Are available for full-time engagement.
• Consider this role as their primary professional commitment (main role).

Join our client’s fast-growing team and play a key role in keeping daily operations running smoothly. If you’re a motivated self-starter who thrives in a fast-paced environment, enjoys supporting teams and clients, and takes pride in operational excellence, we’d like to hear from you.